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VFA Capital Planning

VFA Capital Planning

Software and services to better align facilities with your mission.

Real estate is the second largest expense on the income statement for most companies, typically right behind labor. Managing all the information related to those facilities and their related systems can be an ongoing challenge.

If it’s even available, current data about building value, condition, age and function, as well as maintenance and renewal needs, is often scattered across multiple locations and systems, creating isolated islands of information. As a result, facilities professionals often have limited insight into operational issues that can significantly impact planning. Facility directors may be uncertain about how recently-completed projects impact their annual funding requirements. At the same time, executives don’t have a clear picture of how spending on facilities can support strategic organizational goals and objectives.

Facilities professionals need software and assessment services that help them centralize information, analyze options and create defensible budgets for their capital spending. To get required funding, their requests must have accurate details about current conditions across their facilities. To show alignment, they must demonstrate how proper funding leads to positive outcomes and insufficient funding negatively impacts results. With the combination of proven software and objective assessment services, they can ensure that real estate resources are ready to support the organization’s overall mission.

Facilities professionals around the world trust VFA software and services to provide them with the objective and defensible data about asset and facilities conditions needed to guide strategic funding decisions, win approvals, and support the overall mission.

Over the past 20 years, our team has assessed more than five billion square feet in 180,000 facilities for more than 600 customers around the world. Across a wide range of industries, we have the proven combination of software and services needed to help organizations improve their capital planning.

VFA capital planning solutions help you understand:

  • What assets are in your facilities portfolio.
  • The current condition of those assets.
  • Funding needs and priorities.
  • Which projects should be done first, and why.

Proven capital planning software.

VFA capital planning software helps facilities professionals objectively model multi-year capital plans that optimize and align real estate portfolio investments with their mission. By centralizing asset and facility information, this cloud-based software provides the forecasting tools managers need to efficiently gather and maintain facility condition data and then leverage that data to optimize budget decisions about maintenance and capital planning.

Available software modules include:

VFA.facility® – Core software featuring a comprehensive database that supports the collection and management of a wide range of asset information, including location, structure, type, uses, conditions, requirements and their associated costs, and related projects and plans.

VFA FacilityView™ – Unlock the value of the VFA platform for all stakeholders by providing them with quick and secure access to key facilities information on a desktop or mobile tablet. The entire team can have the timely access to the data they need to effectively contribute to the capital budgeting process.

VFA Auditor® – Leverage in-house staff with this tablet-based self-assessment module that helps facilities teams rapidly collect incremental facility and building condition data. This mobile software features best-practice inspection survey templates for quick and accurate assessments.

Facility assessment services.

VFA assessment services can help you get the accurate, objective and defensible condition data you need to understand current conditions, prioritize budgets and secure required funding. A professional team of assessment experts can quickly gather accurate data about the conditions of assets and facilities across your entire portfolio. This gathered data can then be quickly integrated into the VFA software platform to provide unparalleled decision support for strategic corporate facility management. VFA assessment services provide the foundational data necessary to build a defensible facilities capital plan.

Available assessment services include:

  • Facility condition assessments to provide comprehensive, objective and defensible data about the state of the building portfolio.
  • Systems lifecycle assessments that aggregate system-level information for deferred maintenance and capital renewal estimates.
  • Statistical modeling for high-level insight into building conditions that enables organizations to focus an assessment program.
  • Green building assessments help evaluate the costs and benefits of sustainability programs in the context of broader capital needs.
  • Energy assessments to help identify opportunities to save energy and reduce costs.
  • Non-structural seismic assessments that can identify non-structural components at risk.

Best-practice consulting and workshops.

Based on our years of facilities capital planning expertise, our experienced consultants can help your team better understand and implement best practices within your organization. We can help with process mapping, benchmarking, capital budgeting, data maintenance and more.

Ready for a demo? Get in touch.


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About Gordian

Gordian is the leading provider of Building Intelligence™ Solutions, delivering unrivaled insights, robust technology and expert services to fuel customers’ success through all phases of the building lifecycle. Gordian created Job Order Contracting (JOC) and the industry-standard RSMeans Data. We empower organizations to optimize capital investments, improve project performance and minimize long-term operating expenses.