Perform Facilities Self-Assessments: VFA Auditor

Not every organization can afford having outside experts regularly perform condition assessments. While getting trusted help to gather current conditions of all assets and buildings is nice, sometimes it simply isn’t an option. Instead, facilities managers must often choose between making partial updates as time permits or working with obsolete data. Partial updates can lead to errors and inconsistencies, while obsolete data can lead to poor decisions based on old information. Both options lead to misalignment of capital spending with the organization’s mission.

Mobile Software for Cost-Effective Facilities Self-Assessments

If you had a quick and cost-effective way to perform facilities self-assessment and enter high-quality facility condition data, you wouldn’t have to choose between two poor options. Leveraging mobile software, your own staff could quickly and consistently refresh condition data by using best-practice templates and automated synchronization. You could make better decisions knowing the data was gathered within an overall capital planning platform.

VFA Auditor is a tablet-based facilities self-assessment solution that helps in-house facilities teams rapidly collect and refresh asset and building condition data. This mobile software features best-practice inspection survey templates for quick and accurate assessments. VFA Auditor is also a complementary solution for organizations that also use third parties for assessments, and it integrates with VFA Capital Planning Software for budget scenarios, prioritization and analytics.

“Using VFA Auditor allows us to get ‘shop’ buy-in, and involve those who know the facilities well.”
James Madison University

Process Support

• Step-by-step guidance on gathering data about buildings and major systems.
• More than 900 building and system models.
• Facility Condition Index (FCI).

Expert Content

• Workflow and survey approvals.
• Embedded RSMeans cost data across all major UniFormat categories.
• Current Replacement Value (CRV).

Key Metrics

• Streamlined to work for facility generalists.
• Template library includes thousands of system-specific deficiencies.
• Renewal Forecast (0 to 50+ years).

Quickly Identify Potential Problems and Prioritize Projects

Quantify current and future renewals with the patented survey-driven approach of VFA Auditor. Pinpoint hotspots – potential problem areas – within your asset portfolio to identify what needs immediate attention and target assets that require more detailed facility condition assessments.

“Before VFA Auditor, if we weren’t actively doing work on or in a building, we had no insight into the condition of the building since its last assessment…Questions from management were difficult to answer because we had to acknowledge that reports were based on outdated data. VFA Auditor has enabled my team and our management to regain confidence in the data.”
Dalhouse University

Real-Time Decisions, Transparency and Speed

Integrated with the proven VFA Capital Planning Software, VFA Auditor captures data in the field. After a facilities self-assessment is approved, VFA Auditor can update VFA Capital Planning Software automatically.