6 Benefits of Using JOC Program Management Software

Gordian has been implementing and overseeing Job Order Contracting (JOC) programs for over thirty-five years. In that time, we’ve learned a thing or two about what makes a program successful and what separates great programs from average ones. We’re sharing that knowledge with you in a series of blog posts to help you achieve as much as possible with JOC.  

In our experience, one JOC best practice that makes an enormous difference in terms of security, convenience, transparency and success is using powerful JOC program management software.

What is Job Order Contracting?

Among construction procurement practitioners, Job Order Contracting (JOC) has a well-earned reputation for quality, efficiency and transparency. That’s because, in contrast to traditional bidding, where one bid solicitation delivers one project, with JOC, one solicitation applies to many projects. The ability to use one contract on a plethora of work accelerates time to construction by as much as 25%, saves owners in administrative costs and creates a steady stream of work for contractors, all while improving facility and infrastructure assets the community relies on.

Find out more about the benefits of Job Order Contracting in this groundbreaking report from NIGP and Gordian.

At the heart of successful JOC programs is a powerful software platform that enhances every aspect of project execution. Let’s explore why JOC program management software is indispensable.

6 Benefits of Using JOC Program Management Software

1. Enhanced Security

Security is perhaps the most significant advantage of using JOC program management software. Unlike spreadsheets, email chains and paper documents, which are susceptible to being lost, copied or stolen, documents stored in a secure software platform are protected by passwords and encryption. This digital safe deposit box ensures that sensitive information remains confidential and accessible only to authorized personnel. In an era where data breaches are a significant concern, particularly in the public sector, this level of security is not just a benefit — it’s a necessity.

2. Unmatched Convenience

Another compelling reason to adopt JOC program management software is convenience. Industry-leading platforms place necessary tools and documents in one centralized location. From contract documents and information to project plans, designs and specifications, site photos, price proposals and project milestones, a management platform puts everything you need to manage a top-tier program at your fingertips. This centralization eliminates the hassle of juggling multiple systems or searching through piles of paperwork, allowing project owners and contractors to focus on delivering successful outcomes as efficiently as possible.

3. Consistency and Efficiency

Consistency is key to building efficient workflows and fostering good habits among program stakeholders. By using the same software tool across all projects, program owners can streamline their processes and ensure that everyone follows the same procedures. This uniformity not only reduces the likelihood of errors, but according to economies of scale, it will save time (and potentially money) over the life of a JOC program. That’s a major victory for all involved.

Watch this recorded webinar for an overview of the powerful features of Gordian’s JOC program management software.

4. Budget Management

Managing project finances and staying within established budget parameters is crucial for construction. Everyone has an eye on the bottom line, and those eyes are especially keen when taxpayers foot the bill.  

JOC program management software ensures that project owners and awarded contractors are on the same page by sharing a standardized Unit Price Book. This consistency eliminates confusion, disagreements and delays that can arise from miscommunication or price discrepancies. By aligning all parties around one set of costs, JOC project management software facilitates smoother project execution and fosters trust between stakeholders.

5. Transparency and Accountability

Transparency and accountability are crucial for maintaining public trust. JOC program management software excels in this area by meticulously recording changes, revisions, updates and comments. Such vigilant record-keeping is crucial for projects undertaken by public entities like states and provinces, cities and towns, and local school districts.  

Comprehensive documentation allows officials to justify every decision and demonstrate their commitment to the responsible deployment of public funds. Moreover, it saves time by eliminating the need to chase down version histories or investigate changes, allowing teams to focus on delivering results.

Check out this collection of valuable resources to learn more about the importance of transparency in public construction procurement.

6. Robust Reporting

Finally, the reporting capabilities of JOC program management software are invaluable for showcasing effectiveness. Robust reporting tools make it easy to highlight program successes and benefits for executives and leaders, facility users and the broader community. These reports are particularly handy during audits, providing unmistakable evidence of compliance and performance.

Amplify Efficiency, Quality and Accountability With JOC Program Management Software

Using a purpose-built program management platform is not merely a JOC best practice; it’s a strategic advantage. By securing sensitive information, offering unmatched convenience, creating workflow consistencies, enhancing transparency and providing insightful reports, the right software helps program stakeholders embody the core principles of Job Order Contracting: efficiency, quality and accountability.